Job Profile: Sales-Office Administrator (Part Time Summer)
Reports to:Executive Assistant to the COO
Location:
Toronto
Term:
Part Time
Description
By providing a full range of administrative support, the Sales/Office Administrator plays a pivotal role in maintaining our offices and departments efficiently. We are looking for a bright, eager, and adaptable individual who is eager to learn, organized, and are proficient with MS Office.
Job Responsibilities
- Prepare and distribute Customer Welcome letters for new deals
- Coordinate deliver of software, license keys and register support contacts
- Update Salesforce engine and assist with a myriad of salesforce initiatives
- Assistance with updating commission spreadsheets for sales/presales team
- Coordinate escrow registration and upkeep of escrow materials
- Order office supplies for entire office
- Order/upkeep of kitchen and coffee supplies for entire office
- Filing and scanning of contracts (upload to network drives)
- Update a variety of finance and sales process sheets
- Drafting small contracts and attaining signatures
- Back up other administrative staff as needed
The duties and responsibilities outlined above are representative, but not all-inclusive.
Qualifications
- Minimum of 1 year of experience as an office administrator in a corporate environment
- Previous experience working in a professional services or a software company would be an asset
- Advanced knowledge of Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional verbal and written communications skills
- Well organized and able to multi-task effectively
- Strong problem solving ability
- A strong commitment to excellent customer service exhibiting tact, diplomacy, judgment, and discretion
- An above average ability to juggle numerous conflicting priorities and pressing deadlines
- Ability to work as part of a team or independently
- Ability to work with minimum instruction
Please send your resume with your expected salary, quoting “” to careers@claritysystems.com. We thank all applicants. Only short listed applicants will be contacted.
